Scottish Motorsport Marshals Club respects your privacy and we will only use your information in the way we describe in this Policy. When using your information we aim to be fair and transparent and to follow our obligations under UK data protection laws. Your information is used for administering the Club’s membership and activities. Scottish Motorsport Marshals Club is the data controller for the purpose of the Data Protection Act 2018. The address of our Registered Office is given at the foot of this Notice. Our Club contact for privacy and data is our Secretary, who can be contacted at firstname.lastname@example.org.
Collecting your information
We collect your information when you fill in a membership application form. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), your personal information and identifiers (date of birth, membership number, officials’ licence number) and other such information. When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us that information. If you are under 18 years old, we will also ask for information from your parent or guardian.
Using your information
We use your information when you first apply to become a member of Scottish Motorsport Marshals Club and then to administer and renew your Club membership and provide you with information about member benefits. We may ask you for emergency contact details which we will only use in an emergency and for a legitimate reason. You should let that person know that you have given this information to us. We might use your information to send you upcoming event details, unless you have advised us otherwise. You can change your mind at any time just by letting us know. We will not sell your information to another organisation. To support your lifetime relationship with motorsport and Scottish Motorsport Marshals Club, we may keep your information indefinitely, unless you ask us to delete it.
Sharing your information
We may share your information with:
- Motorsport UK as required by its General Regulations for governing motor sport;
- other Motorsport UK Registered Clubs;
- medical personnel; or
- any other person, if we have to comply with a legal obligation.
We regularly take photographs and video clips at meetings, training sessions and motorsport events. These may include identifiable images of you, and in some cases we will associate your name with these images. We may use these photographs and videos both within the Club and with external sources, to advertise and promote the activities of the Club and the volunteering efforts of our members. If you do not want any photographs or videos that include you to be used, please email us at email@example.com. Please note that if you do opt out of the Club using images of you, the Club cannot be held liable for the images shared in other locations of which we do not have control - for example, but not limited to, personal social media accounts.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Our website uses several cookies and more information about these cookies and how to manage them is available here.
Security of your information
Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area.
You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to stop using or to delete your information, we will not be able to continue our contract with you.
If you are unhappy about how we have used your data, you should inform us by email . If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk).
Version 3, last updated on 1June 2020.