Scottish Motorsport Marshals Club Limited respects your privacy and we will only use your information in the way we describe in this Policy. When using your information we aim to be fair and transparent and to follow our obligations under UK data protection laws. Your information is used for administering the Club’s membership and activities. Scottish Motorsport Marshals Club Limited is the data controller for the purpose of the Data Protection Act 2018. The address of our Registered Office is given at the foot of this Notice. Our Club contact for privacy and data is our Company Secretary, who can be contacted at our Registered Office.
Collecting your information
We collect your information when you fill in a membership application form. You can give us your information using paper forms or online forms. The information you give us may include your contact details (name, address, telephone number, email address), your personal information and identifiers (date of birth, membership number, official’s licence number) and other such information. When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us that information. If you are under 18 years old, we will also ask for information from your parent or guardian.
Using your information
We use your information when you first apply to become a member of Scottish Motorsport Marshals Club Limited and then to administer and renew your Club membership and provide you with information about member benefits. We may ask you for emergency contact and next of kin details which we will only use in an emergency and for a legitimate reason. You should let the contact and next of kin know that you have given this information to us. We might use your information to send you upcoming event details, unless you have advised us otherwise. You can change your mind at any time just by letting us know. We will not sell your information to another organisation. To support your lifetime relationship with motor sport and Scottish Motorsport Marshals Club Limited, we may keep your information indefinitely, unless you ask us to delete it.
Sharing your information
We may share your information with
- Motorsport UK as required by its General Regulations for governing motor sport;
- with other Motorsport UK Registered Clubs;
- with medical personnel; or
- with any other person, if we have to comply with a legal obligation.
We regularly take photographs and video clips at meetings, training sessions and motorsport events. These may include identifiable images of people, and in some cases, names are associated with these images. If you do not want to be included in photographs or videos, or if you do not want your name and image to be linked in the public area of the website or on the Club's social media channels, please contact us. Please also let us know if you do not want any photos or videos that include you to be available in the password-protected members’ areas of the website.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Our website uses several cookies and more information about these cookies and how to manage them is available here.
Security of your information
Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures to protect your information. Your information is not transferred outside the European Economic Area.
You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies.
You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to stop using or to delete your information, we will not be able to continue our contract with you.
If you are unhappy about how we have used your data, you should inform us. If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk).